Notice pursuant to EU Regulation 2016/679
Privacy Policy
Last updated: 23 October 2026
This notice describes how Qbitsoft S.r.l. processes the personal data of users who visit the site and use the contact and application forms, in accordance with EU Regulation 2016/679 (GDPR) and Italian Legislative Decree 196/2003 (Personal Data Protection Code).
1. Data controller
The data controller is Qbitsoft S.r.l., with registered office at Via Conte Fazio 39, 56122 Pisa (PI), Italy, VAT number 02375470503.
For any questions about the processing of your data, you can write to info@qbitsoft.it.
Qbitsoft S.r.l. has not appointed a Data Protection Officer (DPO), as this is not required for its activities.
2. What data we collect
Browsing data: while you use the site, our IT systems collect certain technical data whose transmission is implicit in the use of Internet protocols, such as your IP address, browser type, operating system, date and time of your visit and the pages viewed. This data is used to ensure the site works properly and securely.
Data provided voluntarily: when you fill in one of the forms on the site (Contact, Request a demo, We'll call you, Careers) or write to us by email, we collect the data you choose to share with us, such as your name, email address, phone number, company, beach club and the content of your message.
Applications: if you send us your application, we also process the data contained in your CV and in your message. Please do not include in your CV any data that is not needed to assess your profile, in particular data concerning health, ethnic origin, or political or religious opinions.
Cookies: for information about the cookies used by the site, please see the Cookie Policy.
3. Why we process your data and on what legal basis
a) To respond to your requests for information, quotes, demos or call-backs. Legal basis: performance of pre-contractual measures taken at your request (Art. 6(1)(b) of EU Regulation 2016/679, "GDPR").
b) To assess the applications we receive and possibly contact you for an interview. Legal basis: performance of pre-contractual measures taken at your request (Art. 6(1)(b) GDPR) and, for unsolicited applications, Article 111-bis of Italian Legislative Decree 196/2003.
c) To ensure the site works properly and securely and to prevent abuse. Legal basis: legitimate interest of the controller (Art. 6(1)(f) GDPR).
d) To comply with legal obligations or requests from the authorities. Legal basis: legal obligation (Art. 6(1)(c) GDPR).
4. Provision of data
Providing the data requested in the forms is optional. However, fields marked with an asterisk are required: without this data we will not be able to respond to your request or assess your application.
5. How we process your data
Data is processed using IT and electronic tools by authorised and properly trained staff, with appropriate technical and organisational measures to protect it from unauthorised access, loss or destruction.
We do not use your data for automated decision-making or profiling.
6. Who we share data with
For the purposes stated above only, data may be shared with the providers that help us manage the site and related services, such as hosting, email and technical maintenance services. These providers act as data processors under Art. 28 GDPR.
Data may also be disclosed to public authorities where required by law. Data is never made public.
7. Transfers of data outside the European Union
Some services integrated into the site, such as maps provided by Google, may involve the transfer of data to countries outside the European Union. In such cases, the transfer takes place on the basis of an adequacy decision by the European Commission or other appropriate safeguards provided for by the GDPR, such as standard contractual clauses.
8. How long we keep data
Requests sent via the forms or by email: for as long as needed to handle the request and, in any case, for no more than 24 months from the last contact, unless a contractual relationship is established.
Applications and CVs: for 24 months from receipt, so that we can also contact you about future openings. You can ask for earlier deletion at any time.
Browsing data: for the time strictly necessary to ensure the site works properly and securely.
At the end of these periods, data is deleted or anonymised, unless otherwise required by law.
9. Your rights
At any time you can exercise the rights provided for by Articles 15–22 GDPR: request access to your data, its rectification or erasure, restriction of processing and data portability, and object to processing based on legitimate interest.
To exercise your rights, write to info@qbitsoft.it. We will reply within one month of receiving your request.
If you believe that the processing of your data breaches the GDPR, you have the right to lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali, www.garanteprivacy.it).
10. Changes to this notice
Qbitsoft S.r.l. reserves the right to update this notice at any time, including in relation to regulatory changes or to the services used by the site. Updates will be published on this page.